Intake & communication
From first inquiry to first session, without the admin.
A front door built for mental health: more inquiries become appointments, coverage is confirmed before care, and the chart is ready before you walk in.
Practices see roughly a 70% reduction in time to intake.
The front door
Turn more inquiries into first appointments.
Clients book into your practice rather than a single calendar, the right clinician is matched automatically, and eligibility is confirmed before anyone takes a seat.
A front door for the whole practice
Inquiries route to the right clinician by specialty, availability, license state, and payer, so open slots get filled and nobody drifts away waiting for a reply.
Coverage verified before the first hello
Check eligibility, establish client responsibility, and capture consents ahead of care, with a re-check at booking and again before every session.
Scheduling that stays under control
Calendar sync and reminders built around how mental health actually runs, for individual, group, and care-team sessions.
- Booking rules, buffers, and recurring appointments
- Automated no-show and late-cancellation charges
- Native Google Calendar integration
Forms that fill themselves in
Send, track, and manage every client form in one place. Responses land straight in the chart with no PDF chasing.
- Drag-and-drop form builder, or upload your own PDFs
- Web, iOS, and Android with no app download required
- Completion tracking and automatic reminders
More intake tools
Everything around the first visit.
The small pieces that decide whether an inquiry becomes a client.
Waitlist management
Fill cancellations automatically from a prioritized waitlist.
Automated reminders
Email and text reminders with confirm and reschedule links.
Referral tracking
See where every inquiry came from and what happened next.
Consents and e-signature
Collect signed consents before the first visit.
Secure messaging
HIPAA-compliant conversations with clients between sessions.
Client portal
Booking, forms, payments, and documents on web, iOS, and Android.
In practice
What working with us looks like
“It changed how our group practice runs day to day. Everything is where I expect it to be.”
“An exceptional product paired with a business model that actually favors clinicians.”
“Our notes are done the same day and our claims stopped bouncing. That is the whole story.”
FAQ
Frequently asked questions
PrecisionMind supports providers across the US, including therapists, psychiatrists, PMHNPs, and LCSWs. The system supports the full continuum of mental health care, from talk therapy and medication management through interventional psychiatry such as TMS.
Fewer clicks. More care.
One place for your team, your clients, and every clinical workflow, so nothing quietly slips through the cracks.
Free for practices with up to 20 clinicians.